The Debit Payments Report enables you to review all transactions which have been debited from a bank account (not a credit card), based on a set of selection criteria that you enter. The report displays the Transaction ID, Date Created, Created By, Date Authorised, 1st and 2nd Authoriser, Date Settled, ComPay Client, Payment Status and Amount Payable.
To see further detail on each transaction, click on the Transaction ID or the word 'View' in the Transaction ID column for the relevant transaction. To access this report, click on 'Debit Payments Report' located under Reports from the Main Menu on the left hand side of the ComPay screen.
Show filter
For the debits payment report, you have two filter options. You can filter according to dates, as well as by transaction details.
Date filter
The dates filter enables you to select one of the following options.
- Payments in the last 7 days.
- Payments in the last 14 days.
- Payments in the last 30 Days.
- All transactions.
- Today's transactions.
- Yesterday's transactions.
- Select a date range using the calendar buttons.
Select the relevant Date Filter by clicking on the button next to the appropriate filter, and if you want the date range, specify the two dates for the start and end of the report period.
Transaction filter
The transaction detail filter enables you to filter by the following fields.
- ComPay Client: enter the ComPay Client Number or click on the magnifying glass to search the client list.
- If you click on the magnifying glass, a pop-up window will open, which gives you options to search by client name within client type.
- Select the client type from the drop-down box (most people leave this set at 'All').
- Type the starting letters of the ComPay client's name or leave blank to select all.
- Click on 'Go'.
- Double click the client or highlight then and click on 'Submit' to select them as the payee.
- ComPay Trans ID: enter a specific Transaction ID.
- Document Type: you can select 'All', 'Invoice', 'Delivery Order' or 'Storage' to return only that specific document type.
- Primary Reference: enter the primary reference of the transaction to be returned. This will be the 'Invoice Number', 'Del Order Number' or 'Container Number'.
- Secondary Reference: enter the secondary reference of the transaction to be returned Payable or Receivable. You can select 'All', 'Payable' or 'Receivable' to return only that specific payment type.
- A transaction amount: you can enter a payment range to return only transactions that fit within that range.
- By user: you can select the transactions created by that specific user or select 'All' to get all users transactions.
You can use a combination of these filters to ensure you only have returned the particular transactions you are interested in.