If you want to pay an invoice from the View Invoices screen (above), click on 'Pay'. You'll see a detailed version of the payment screens, like those below. In the top part of the screen you can alter the 'From Account' field, the Remittance CC email address and the payment Amount.

Account details: Pay from Account, Assign existing payment; Mark as offline payment

Pay From Account

You can choose 'Pay from Account' for a straightforward payment.

Assign existing payment

In the event that you have already released payment or part payment to the invoice creator, you can assign an existing payment to this invoice by selecting the 'Assign existing payment' feature.

Mark as offline payment

The invoice may have been paid via cheque, cash, EFT; this option allows the information to be stored against the invoice.

Remittance advice CC email

This section can be filled in to send the payment remittance advice to a third party.

Amount

This is a compulsory field. An invoice can be part paid but not overpaid.

In the event that part payments have been made against the invoice an updated 'amount outstanding' will appear below the Invoice Amount displayed.

Advance payment option can be selected.

Submit payment

At the bottom of the screen, you'll find options to 'Submit' or 'Cancel'. If you submit this payment, you'll be asked to enter your password before continuing. Remember that only Administrators and Master Administrators have payment authorisation. If you are a normal user, the payment will be 'Pending' until authorised.

More information on authorisation, payment statuses and confirmation of payments is available in section 9.