CMR - How to Create New Export Receival Notice – Help Centre

Access

The following reports are available to users with CTO access. If the user have trouble with their access please see User Access Support.

Click 'Create New Export Receival Notice' to report CTO Receival Notice.

Step 2: Fill the required information

Header Details:

Select "Cargo Terminals" from the drop down. The default terminal from users profile is selected in drop down initially and its corresponding Establishment ID with Reporting party ABN are displayed. The Establishment ID and Reporting party ABN of the selected terminal will change corresponding to a new terminal selected from the drop down by user. It will again reset to default values when ‘Clear’ button is clicked.
- Select "Vessel Name" from the drop down. Once a vessel name is selected, the corresponding Lloyds Number is displayed.
  
  If the vessel does not exist, it can be added from the picklist. See steps below:
  - Adding the "Vessel Name" from the picklist.
    - Click on the Picklist button.
    - Enter the Vessel Name or Lloyds number and click ‘Search’. The user could also check the box to include the departed and inactive vessel.
    - Select the Vessel Name and click 'Add to Preference List.” It will be added on the Preference list.
    - The user can add the vessel name or Lloyds number in the Add Vessel Name and Lloyds Number section.
      - If the Vessel Name or Lloyds Number is not found, the user can add the value manually for the Vessel Name and Lloyds Number. It will automatically be added on the Preference list.
      - If Vessel Name or Lloyds Number being added already exists in the system, then a list will be displayed and user can add it to the preference picklist.
    - The vessel will be added on the Preference list to be selected on the Vessel Name field.
    - The user can also remove the vessel from Prefence List by clicking the icon in red.
    - Once the vessel has been added on the Preference list, the user has the option to select it from the dropdown.
- Enter or verify "Lloyds Number". This is automatically filled up when a vessel name is chosen from the drop down. However, the user can enter or edit any text value but be very careful in entering the correct values present at Custom side.
- Enter or verify "Voyage Number". The user can enter or edit any text value but be very careful in entering the correct values present at Custom side.
Enter email address to "Send Response Email To". The default value is nominated email address on the users account.
Select "Send Response" from the drop down.
- ALL - If the user want to receive a notification if CTO Receival Notice is created successfully or not.
- NONE - If do not want to receive a response.
- CLEAR - If the user want to receive a notification for CTO Receival Notice is created successfully.
- EXCEPTIONS - If the user want to receive a notification for CTO Receival Notice in case there is an error.

Line Details:

Select "Line Operator" from the drop down. The line operator can only be selected from the Drop Down list. If the line operator does not appear in the list, contact the OneStop helpdesk and request the Shipping Line to be setup with ABN or CCID for the Shipping Line.
Enter "Container Number". This field must be completed for containerized cargo and there will be a warning notification displayed for this field if it does not satisfy the preferred condition for 4 letters and 7 digits for the container number. However user is allowed to ignore this warning and enter any text value in container number field to proceed forward.
If the cargo is non-containerized, the container number field should be empty and a warning notification will be displayed to user just to confirm that it is non-containerized cargo.
Enter "Shipping Line Booking Ref". This field is optional unless the cargo is non-containerised. If non-containerised, this field MUST be completed as it is the reference number supplied to ACS for the Cargo.
Enter "CAN/Exempt Code". This field must be completed and will be validated to ensure it is a valid CAN or Exempt Code.
Enter "Discharge Port". This is an optional field and is not required by ACS. It may be useful in identifying cargo when viewing vessel voyage details at a later time.
Select "Offload Indicator(Export Transmit by sea) from the radio button. The offload indicator indicates whether the goods have been received into the CTO due to an offload from another vessel. The default is set to ‘No’ for Exports but the usage will change when CMR Exports commences.