The Vessel Outturn is used to report non-containerised sea cargo that has been discharged from a vessel. The types of cargo include bulk and break-bulk cargo. This must be done within 5 days of the vessel discharge.
Access
The following reports are available to users with CTO access. If the user have trouble with their access please see User Access Support.
Step 1: Under Imports, select ‘SEAOUT’ then ‘Vessel Outturn’ and click ‘Create’
Step 2: Fill the required information
Vessel Outturn Report Details:
Terminal & Establishment ID
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Click on the dropdown and pick from the available list of terminals or
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Type in a keyword and select from the list of suggested terminals
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Establishment ID is auto filled depending on the selected Terminal
Vessel/ Lloyds Number / Voyage Number
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Click on the dropdown and pick from the available list of vessel within the selected terminal or
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Type in a keyword and select from the list of suggested list of vessel
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Lloyds Number and Voyage Number are auto filled depending on selected vessel. If there is no vessel found in the selected terminal then proceed to fill-in Lloyds Number and Voyage Number
Lloyds Number
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By default filled in when there is a vessel found in the selected terminal
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Otherwise, required to be filled-in before submitting to Customs
Voyage Number
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By default filled in when there is a vessel found in the selected terminal
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Otherwise, required to be filled-in before submitting to Customs
Send Response Email
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Required to be filled-in before submitting a report to Customs
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Select ‘Yes’ if response will be notified via email
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Otherwise, select ‘No’
Send Response Email To
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Required if response is requested to be notified via email
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Enter a valid email address
In Outturn Details Screen, there are 2 Item sections:
Unreported Items
The cargo listed under Unreported Items are extracted from CARST messages (B/B & BLK only) which have been sent to the selected Terminal ID that have not been reported to Customs.
The Cargo type (B/B, BLK), Ocean bill, Housebill and Goods Description will be displayed for each item.
Screen snapshot of Unreported line items
Reported Items
Once cargo has been reported to Customs, the cargo item will be listed under ‘Reported Items’ section. The Cargo type (B/B, BLK), Ocean bill, Housebill and Goods Description and the customs’ status will be displayed for each item.
Screen snapshot of Reported line item detail and status
Step 3: Report an item for a vessel outturn
3.1 Report Item Listed on Unreported Item section
Click ‘Get Unreported Item' on the Unreported Items section.
A pop-up box will appear that a Seaout Report found in Vessel Outturn report and asking whether the user wants to load the existing record. Click ‘OK’ to continue.
However, if there is no existing record, a notification will appear on the top right corner of the screen.
Once the existing record has been load, if the user wish to report the item listed under Unreported Items section, select ‘Report’ next to the item.
3.2 Report New Item
Click ‘Report New Item’ on the Reported Items section.
A pop-up box will appear that a Seaout Report found in Vessel Outturn report and asking whether the user wants to load the existing record. Click ‘OK’ to continue.
However, if there is no existing record, the Add Vessel Outturn Item screen will appear.
Step 4: Fill the information on the Add Vessel Outturn Item screen
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If the user is reporting an item listed under Unreported Items section, some of the following fields would have been pre-populated from the CARST message.
Details:
Container Number
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This information is required before submitting report to Customs
Ocean Bill
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This information is required before submitting report to Customs
Cargo Type
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This information is required before submitting report to Customs
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By default 'B/B' is selected for break bulk type of cargo
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Option to select ‘BLK’ for bulk type of cargo
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House Bill
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If adding the report line item via the web, this information is optional
Cargo Unload Date/Time
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This information is required before submitting report to Customs
Damage Indicator
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This information is required before submitting report to Customs
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By default - No
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Dropdown values - Yes/No
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Packages Unloaded
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This information is required before submitting report to Customs for B/B Cargo Type
Pillage Indicator
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This information is required before submitting report to Customs
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By default - No
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Dropdown values - Yes/No
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Unloaded Package Type
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This information is required to be selected from dropdown before submitting report to Customs for B/B Cargo Type. The user can select from the dropdown options.
Outturn Result
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Auto-filled
Quantity Unloaded
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This information is required before submitting report to Customs for BLK Cargo Type
Packages Expected
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Auto-filled
Quantity Unit
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This information is required before submitting report to Customs for BLK Cargo Type. The user can select from the dropdown options.
Quantity Expected
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Auto-filled
Marks & Numbers
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This information is required before submitting report to Customs
Goods Description
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This information is required before submitting report to Customs
Status
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See also Line Item Status to learn more about the corresponding meaning of each status.
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The Outturn Result type is automatically calculated when the user enters all the mandatory fields (including packages unloaded) and clicks on ‘Add to Report’.
Line Items Status:
New
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Indicates a new line item gets added to the report but not yet reported to Customs
Pending
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Indicates a line item has not been reported to Customs or still waiting for a response from Customs
Accepted
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Indicates a line item has been accepted by Customs
Error
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Indicates a line item contain errors and being rejected by Customs. Moving the mouse over this status will pop up a message showing the error.
Warning
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Indicates that a line item has been accepted by Customs with warnings
Once the details are complete, click ‘Add’.
Note: Any mandatory fields that have not been populated will bring up a message requesting the user to populate the relevant mandatory fields. It will not allow the user to proceed with adding the new item until all mandatory fields have been populated.
Step 5: Click on “Submit to Customs”.
Once all the required fields are entered by the user, the ‘Submit to Customs’ button will be enabled.
On Clicking “Submit to Customs” button user will have to acknowledge the below confirmation to OK to send Vessel Outturn report to Customs.
User will see the below notification when the Vessel Outturn Report is successfully submitted to be sent to Customs.
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Search - It will go to the search Vessel Outturn Report screen
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Create New - It will go to the create Vessel Outturn Report screen
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Ok - It will show the details of the Vessel Outturn Report that has been created