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CMR - How to Create a Receival Outturn Report

Updated

Access

The following reports are available to users with CTO and Depot access. If the user have trouble with their access please see User Access Support.

 

Step 1: Under Imports, select ‘SEAOUT’ then ‘Receival Outturn’ and click ‘Create’

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Step 2: Fill the required information

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Receival Outturn Report Details:

 

Terminal & Establishment ID

  • Click on the dropdown and pick from the available list of terminals or

  • Type in a keyword and select from the list of suggested terminals

  • Establishment ID is auto filled depending on the selected Terminal
     

Vessel/ Lloyds Number / Voyage Number

  • Click on the dropdown and pick from the available list of vessel within the selected terminal or

  • Type in a keyword and select from the list of suggested list of vessel

  • Lloyds Number and Voyage Number are auto filled depending on selected vessel. If there is no vessel found in the selected terminal then proceed to fill-in Lloyds Number and Voyage Number
     

Lloyds Number

  • By default filled in when there is a vessel found in the selected terminal

  • Otherwise, required to be filled-in before submitting to Customs
     

Voyage Number

  • By default filled in when there is a vessel found in the selected terminal

  • Otherwise, required to be filled-in before submitting to Customs
     

Send Response Email

  • Required to be filled-in before submitting a report to Customs

  • Select ‘Yes’ if response will be notified via email

  • Otherwise, select ‘No’
     

Send Response Email To

  • Required if response is requested to be notified via email

  • Enter a valid email address
     

In Outturn Details Screen, there are 2 Item sections:

Unreported Items

The cargo listed under Unreported Items are extracted from CARST messages (B/B & BLK only) which have been sent to the selected Terminal ID that have not been reported to Customs.
The Cargo type (B/B, BLK), Ocean bill, Housebill and Goods Description will be displayed for each item.

Screen snapshot of Unreported line items

Reported Items

Once cargo has been reported to Customs, the cargo item will be listed under ‘Reported Items’ section. The Cargo type (B/B, BLK), Ocean bill, Housebill and Goods Description and the customs’ status will be displayed for each item.

Screen snapshot of Reported line item detail and status

Step 3: Report an item for a receival outturn

3.1 Report Item Listed on Unreported Item section

Click ‘Get Unreported Item' on the Unreported Items section.

A pop-up box will appear that a Seaout Report found in Receival Outturn report and asking whether the user wants to load the existing record. Click ‘OK’ to continue.

However, if there is no existing record, the user will see the below notification on the top right corner of the screen.

Once the existing record has been load, if the user wish to report the item listed under Unreported Items section, select ‘Report’ next to the item.

3.2 Report New Item

Click ‘Report New Item’ on the Reported Items section.

A pop-up box will appear that a Seaout Report found in Receival Outturn report and asking whether the user wants to load the existing record. Click ‘OK’ to continue.

However, if there is no existing record, the Add Receival Outturn Item screen will appear.

Step 4: Fill the information on the Add Receival Outturn Item screen

  • If the user is reporting an item listed under Unreported Items section, some of the following fields would have been pre-populated from the CARST message.

Details:

 

Container Number

  • This information is required for Cargo Type FCL, FCX and LCL
     

Cargo Type

  • This information is required before submitting report to Customs. The following options can be selected from the dropdown:

    • B/B

    • BLK

    • FCL

    • FCX

    • LCL
       

Ocean Bill

  • This information is required before submitting report to Customs for ‘B/B’, ‘BLK’ and 'LCL' Cargo Type
     

Cargo Receipt Date/Time

  • This information is required before submitting report to Customs
     

House Bill

  • This information is required before submitting report to Customs for LCL Cargo Type
     

Quantity Received

  • This information is required before submitting report to Customs for BLK Cargo Type
     

Packages Received

  • This information is required before submitting report to Customs for B/B, FCL, FCX and LCL Cargo Type
     

Quantity Unit

  • This information is required before submitting report to Customs for BLK Cargo Type
     

Package Type

  • This information is required before submitting report to Customs for B/B, FCL, FCX and LCL Cargo Type. The user can select from the dropdown options.
     

Seal Intact Indicator

  • This information is optional before submitting report to Customs (Yes/No)
     

Seal Number

  • This information is optional before submitting report to Customs
     

Pillage Indicator

  • This information is required before submitting report to Customs

    • By default - No

    • Dropdown values - Yes/No
       

Damage Indicator

  • This information is required before submitting report to Customs

    • By default - No

    • Dropdown values - Yes/No
       

Outturn Result

  • Auto-filled
     

Marks & Numbers

  • This information is required before submitting report to Customs for B/B Cargo Type
     

Goods Description

  • This information is optional before submitting report to Customs
     

Status

  • See also Line Item Status to learn more about the corresponding meaning of each status.

  • The Outturn Result type is automatically calculated when the user enters all the mandatory fields (including packages unloaded) and clicks on ‘Add to Report’.
     

Line Items Status:

 

New

  • Indicates a new line item gets added to the report but not yet reported to Customs
     

Pending

  • Indicates a line item has not been reported to Customs or still waiting for a response from Customs
     

Accepted

  • Indicates a line item has been accepted by Customs
     

Error

  • Indicates a line item contain errors and being rejected by Customs. Moving the mouse over this status will pop up a message showing the error.
     

Warning

  • Indicates that a line item has been accepted by Customs with warnings
     

Once the details are complete, click ‘Add’.

Note: Any mandatory fields that have not been populated will bring up a message requesting the user to populate the relevant mandatory fields. It will not allow the user to proceed with adding the new item until all mandatory fields have been populated.

Step 5: Click on “Submit to Customs”.

Once all details have been completed, the Submit to Customs button must be selected otherwise the Receival Outturn Report will not be sent to ACS.

The user will see a notification below if the Receival Outturn Report is created and sent to Customs.

  • Search - It will go to the search Receival Outturn Report screen

  • Create New - It will go to the create Receival Outturn Report screen

  • Ok - It will show the details of the Receival Outturn Report that has been created
     

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